DataStore Tookit is
the "Integrated
Report Management" component for PaperStore, which provides a solid foundation for an
Enterprise Report and Document management strategy within an organization.
The DataStore Toolkit is a proven,
cost effective set of automation components needed to enable PaperStore as both
a document and Report Archiving solution.
The system is installed in Banking, Government,
Insurance, Manufacturing/Distribution, Utilities, and Medical and Education
organizations. While the industries may vary, the goals and problems the toolkit
addresses are
similar.
Immediate Access Via
Searching then viewing
Instant viewing of
computer-generated information, such as reports, statements, invoices, and
ledgers, is critical in these days of increasing competition and legislation.
Historically, users have adopted a variety of solutions, ranging from printing
and manually filing copies or reports, and COM (Computer Output to Microfiche),
to long term on-line DASD (Direct Access Storage Devices) retention. All these
options have drawbacks, in terms of efficiency, security and/or cost. Immediate
secure access to
information is therefore still a key issue.
The real cost of Paper
and COM Based Information
Expensive processing and
filing labor, unnecessary storage space, single-user access, environmental issues, security
(and natural disaster), misfiring and the excess time to locate the
relevant information to respond to an inquiry prove that paper based
information is too problematic and inefficient. On line DASD archival is now the
preferred solution in many instances.
Making information
more useful
With the DataStore toolkit,
PaperStore warehouses
information and allows it to be reused in a variety of ways. For example,
new documents
and reports can be created out of combinations of related documents and reports
and new databases and spreadsheets can be extracted from original reports!
More secure than paper
documents via security module
Just like your file room,
the disciplines utilized in PaperStore make information available to those who have
authority to view it, but prohibit documents or files leaving the
controlled environment, where they could be misplaced or lost.
Data easily
transferred to Desktop Applications such as Excel or Access
PaperStore viewing of scanned and archived report documents use a common interface, and common security foundation, which allows end users who have the correct authorities to easily retrieve archived reports extract data to a variety of applications for further analysis.
Ease of Use
With PaperStore archiving, the
printable files are instead transferred from the host computer
electronically, indexed from the content using customer pre-defined fields, compressed (to
maximize storage space), encrypted and stored on either optical media, magnetic disk (RAID) or CD-ROM - DVD
RAM, to
ensure integrity of data. With possibly a million or more pages per gigabyte of media,
no more
efficient method exists to manage transaction-based reports and documents. All
of this is accomplished with no labor components other than monitoring oversight.
Once stored, the information may be retrieved by multiple networked workstations immediately. Once retrieved, the information is associated with all documents which may be viewed, printed
The average DataStore user
can master the system in less than one (1) hour. After initial setup
administrative functions are limited to a few hours per month.
System Design and
On-going support
ISSolutions, Inc.
provides system design and integration services, as well as on-going
PaperStore software and user support,
directly and through our partners, Iatric Systems, Hitec Integration and Delta Systems.